Camp Sargent Road Co-op

Board of Directors

The Board Meetings are on the 2nd Tuesday of each month at 6:30pm at the clubhouse

What the Board of Director's does: The Board of Directors is responsible for the day-to-day management and control of the Co-operative operations.  The board is responsible for Policy, Administration and Management with auxiliary support from committees and their members.  The broad purpose of the BOD is to control the costs and preserve the park for current and future residents and to keep it affordable for the long term.  The BOD consist of seven (7) members who are resident owners of a manufactured housing unit in the park and are members in good standing.

The Duties of the Board of Directors are: to attend and participate in meetings; establish sound fiscal policies (including financial controls that limit opportunities for theft) and maintain accurate records; develop a workable budget, keeping in mind the needs, requirements and expectations of the cooperative; develop capital improvement plans and establish reserve funds; act on budget items and determine carrying charges; establish, publicize and enforce rules, penalties and policies; review local laws with attorney before passing rules or sending bylaws to the membership for voting; authorize legal action (including action against members who do not comply with the rules; appoint committees and delegate authority to them; establish the necessary guidelines (policies and procedures) for volunteer self-managment; select an auditor, attorney, insurance agent etc. as needed; provide adequate insurance coverage, inform member of board decisions and transactions; see that the co-op is protected for the acts of all parties with fiscal responsibilities and support decisions made by the board whether or not you agree.

All Directors shall serve a minimum term of two (2) years. Any Director wishing to serve additional terms may put their names in nomination and be re-elected by a majority vote of the membership at the Annual Meeting, or at a specially called meeting.  No more than one (1) individual from each member household may serve on the BOD at the same time.

Board of Directors:

Roni McCall , President

Steve King, Vice President

Ann Tanguay, Treasurer

Pauline Brown, Secretary

Representatives:  Jeff Berrigan & Jane Worthy

There is currently an opening for a 3rd representative

Board Job Descriptions:

THE PRESIDENT shall preside at meetings of the Board of Directors and the Membership. He/She manages the business and general administration of the Co-operative as established and defined in the By-Laws, Rules & Regulations. He/She may delegate such responsibilities deemed prudent, necessary or requiring additional research before a final Board vote. He/She shall make every effort to keep Board Members up-to-date and informed in order that their opinions may be expressed before any major decisions or optional rulings are finalized.  The President ensures that Directors and Committees are meeting their assignments and goals in order to run a successful co-op.  The President develops the agenda for the next Board meeting.  The President calls meetings to order and runs them.  The President must visualize how the Board, committees and volunteers function separately and also how they work together to achieve the co-op's goals.  The President must care for the overall conduct of the co-op and overall care of the co-op.  The President may delegate any tasks and/or responsibilities but maintains the final full responsibility of the co-op with the assistance of the other board of directors.  When voting, the President does not vote unless it is to break a tie vote.

THE VICE-PRESIDENT preside at meetings of the Board of Directors and the Membership in the absence of the President. He/She shall also perform the duties of the President, as described above, when requested of him/her by either the President or by a majority of the members of the Board.

THE SECRETARY shall maintain and type all true records of Co-operative Membership and Board of Directors meetings. Copies of all Minutes and/or all other written communications must be filed in the office as promptly as possible at the conclusion of each Board Meeting. Copies of the Minutes of Meetings (Board or Membership) must be available for viewing at the office at the request of any Co-op Member. Executive Meeting Minutes are excluded from member viewing. If the Secretary is absent from any meeting, the President may request some other person to act as recording secretary in order to take the minutes. The Secretary is responsible for maintaining, and distributing, in a timely manner, updated Membership (these to only Board & Committee Chairs) and Board & Committee Lists. He/She is also responsible for typing correspondence and/or any other written information (By-Laws, Rules & Regulations, etc.) as requested by the President and/or the Board of Directors.

THE TREASURER shall be in charge of all Co-operative funds including disbursements and collections. He/She shall also be responsible for maintaining all financial records and working closely with the Co-operative Accounts. To insure that all funds are properly handled it is advantageous to have at least three (3) Finance Committee members involved – the Treasurer enters rent checks, a 2nd Committee Member creates the Monthly Variance and a 3rd Member makes the actual deposit. This practice, recently initiated, is a fail-safe method (born out of past experiences) so that three (3) people now are able to question and/or correct any irregularities prior to the completion of monthly financial reports. All receipts, records (including previous fiscal years), Financial Reports, Bank Statements, Returned Checks, Invoices, must be retained as required by Federal, State and local Laws and/or in accordance with Co-operative By-Law 12.1 (Records). The Treasurer will be responsible for insuring that all checks drawn on Co-operative Accounts bear the signatures of at least two (2) of the three (3) Officers – President, Vice-President, Treasurer. Each month the Treasurer and the Finance Committee will be in charge of the reconciliation of all Co-operative Accounts and the Treasurer is responsible for providing all needed information to the Accountants for Audit. The Treasurer may delegate any tasks and/or responsibilities but maintains the final full responsibility.

THE THREE (3) REPRESENTATIVES are each responsible for representing the Co-op Membership. They act as a channel through which park member may transmit their concerns and/or obtain information regarding activities , services, rules & regulations, home sales, etc. The primary responsibility of each representative is to make themselves known to as many residents of the park as possible, to answer their questions and solve their park-related problems or direct the member to the proper committee and/or person for a timely response. The President and/or any Officer of the Board should be advised immediately when further interpretation and/or guidance is needed or if the matter requires Board discussion and vote. 

Last revised 2/7/12